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Policy for Leave

Military requirement for leave, Annual leave program, Leave Accrual Policy, Payment of accrued leave

Military requirement for leave

The Army leave policies are an important command requirement and care must be taken to prevent misuse of leave.

The frequent use of leave will make a positive contribution to morale, level of performance, and career motivation.

Operational missions and essential supporting functions of each command must be accomplished to the extent permitted by the manning provided.

Leave will be granted within the constraints of operational military requirements and to the degree of support for leave provided in the unit manning document.

 

Annual leave program

The leave and pass program is designed to allow soldiers to use their authorized leave to the maximum extent possible.

Commanders will establish an annual leave program to manage leave designed to provide

  1. The maximum opportunity for all soldiers to take leave to minimize loss and payment of leave not taken.
  2. A caution to soldiers who do not take leave, that they may lose leave at the end of the fiscal year (FY). Also, soldiers who maintain a 60-day leave balance, and wait late in the FY to take leave, will be informed that they risk loss of leave over 60 days if the operational situation requires their presence.
  3. Allowable leave within the constraints of operational military requirements and to the degree of support for leave provided in the unit manning document.

In pursuing the maximum use of leave, commanders must place emphasis on granting leave:

  1. Upon permanent change of station (PCS).
  2. After periods of particularly difficult duty.
  3. After prolonged deployments.
  4. When there is evidence leave would improve health and morale.
  5. During a specified period to all soldiers in a given unit. This type of leave is called block leave. (Commanders may authorize all soldiers in a given unit to request leave during a specified period. Block leave is granted per local command policy when consistent with military requirements and is a chargeable leave period.)
  6. Upon reenlistment and accession to Regular status from Active Reserve status.
  7. During traditional national holiday periods of Thanksgiving and Christmas.
  8. When soldiers or their families have been personally affected by floods, hurricanes, and similar natural disasters. (Emergency leave may be appropriate, see chap 6. AR 600-8-10)
  9. For attendance at spiritual retreats or for other religious observances for which a pass is inadequate.
  10. During preprocessing period incident to release from active duty, including retirement, to the extent of unused leave.
  11. Together with a consecutive overseas tour (COT).
  12. To allow the use of an average of 30 days per year.
  13. To provide opportunity for leave to be taken as earned.
  14. To allow use of leave prior to separation. (It is not the intent of leave policy that large leave balances be accrued expressly for settlement upon soldier's release from active duty (paras 2-4d and 4-21 AR 600-8-10).)
  15. To key personnel by designating an acting commander or temporarily assigning appropriate medical personnel, by ensuring availability of civilian medical services, or by responsive transportation to other military or civilian medical facilities (AR 40-5 and AR 40-121) while key personnel are absent.

Soldiers undergoing treatment for an infectious or contagious disease will not be granted leave unless the attending physician verifies that the soldier does not pose a threat to the public health. The verification will be provided to the soldier's commander before leave is approved.

 

Leave Accrual Policy

Soldiers on active duty earn 30 days of leave a year with pay and allowances at the rate of 2 1⁄2 days a month. This entitlement excludes periods of:

  1. Absent without leave (AWOL), unless excused as unavoidable (see AR 630-10).
  2. Confinement resulting from a court-martial sentence.
  3. Confinement for more than 1 day while awaiting court-martial provided soldier is convicted.
  4. Excess leave.
  5. Unauthorized absence because of detention by civil authorities (see para 2-4a AR 600-8-10).
  6. Absence in custody of civil authorities under provisions of Article 14, Uniformed Code of Military Justice (UCMJ) provided soldier is not entitled to receive pay and allowances (see DODFMR 7000.14-R).
  7. Absence over 1 duty day due to use of drugs or alcohol or because of disease or injury resulting from soldier's misconduct.

Soldiers in a missing status under section 551, title 37, United States Code (37 USC 551) earn up to 150 days leave. This is in addition to any previous leave earned.

  1. Leave is not for use but is paid for (para 2-4 AR 600-8-10).
  2. Soldiers who die while in a missing status earn leave through the date evidence of death is received by the Secretary of the Army (SA). The death may be prescribed or determined under 37 USC 555.

Except when authorized special leave accrual (see para 3-2 AR 600-8-10), soldiers may accrue and carry forward up to 60 days leave at the end of each fiscal year.

Accrued leave that exceeds 60 days at the end of the fiscal year is lost except as authorized in chapter 3.

Soldiers who continue on or are recalled to active duty after retirement may be authorized by the SA to have leave accrued before retirement that was lost to be recredited under section 701c, title 10, United States Code (10 USC 701c). The SA may limit the use of consecutive days of leave granted based on operational requirements. Soldiers may not be prohibited from taking leave accrued during the new period of military service as a condition of the continuation or recall action.

 

Payment of accrued leave

a. Payment of accrued leave is made per DODFMR 7000.14-R.

b. Payment of accrued leave is made per section 501h, title 37, United States Code (37 USC 501h) for leave earned in a missing status (see para 2-3 for leave earned in a missing status). By law, payment of accrued leave is limited to 60 days one time during a military career, unless earned in a missing status or under d and e below.

c. Settlement is made for leave days accrued to the actual date of death for soldiers who die while in a missing status. Payment may exceed 150 days (para 2-3b).

d. Payment of accrued leave is made per section 501b, title 37, United States Code (37 USC 501b) for leave earned by a soldier of a Reserve Component, retired Reserve, or retired member of the Regular Army while serving on active duty in support of a contingency operation. By law, payment of accrued leave is limited to 60 days one time during a military career, unless earned under this paragraph. (See b above or e below.)

e. For soldiers who die because of an injury or illness incurred while serving on active duty in support of a contingency operation, settlement of accrued leave is made per section 501d, title 37, United States Code (37 USC 501d). Settlement of accrued leave in excess of 60 days is authorized regardless of any leave previously cashed-in.

f. Payment of accrued leave is made to soldiers who elect partial payment and carry forward a balance to new or extended reenlistment.

g. Payment for accrued leave, for preceding period of service, is not authorized to soldiers who elect to have all leave carried forward to new or extended reenlistment.

h. Accrued leave is forfeited when soldier is discharged before completing 6 months of active duty per section 501e, title 37, United States Code (37 USC 501e) when the discharge is based on unsatisfactory performance or misconduct under any of the reasons cited below.

  1. Enlisted separation reasons.
    1. Defective enlistments and inductions (underage and fraudulent entry only).
    2. Entry level performance and conduct.
    3. Unsatisfactory performance.
    4. Homosexuality (unless the soldier receives an Honorable Discharge).
    5. Drug or alcohol abuse rehabilitation failure.
    6. Misconduct.
    7. Separation instead of trial by court-martial.
    8. Security (unless the soldier receives an Honorable Discharge).
  2. Officer separation reasons.
    1. Separation for cause.
    2. Dropped from the rolls.
    3. Homosexuality (unless the soldier receives an Honorable Discharge).
    4. Misconduct or moral or professional dereliction.
    5. Separation instead of trial by court-martial.
    6. Security (unless the soldier receives an Honorable Discharge).

Subtracting leave credit

Leave is subtracted for lost time, excess leave, or other nonpay status.

Subtract 21⁄2 days leave for each full month of absence.

For part-month absence, use table 2-1 to subtract leave.

 

Part Month Leave Credit:

Date Separated    
or    
Days Lost or Minus Add Credit Enlistment/Reenlistment
Leave Balance Subtract Credit Add Credit *
1-6 1⁄2 day 2 1⁄2 days
7-12 1 day 2 days
13-18 1 1⁄2 days 1 1⁄2 days
19-24 2 days 1 day
25-31 2 1⁄2 days 1⁄2 day

Notes:

* Reenlistment. If a reenlistment within the same month as a separation would result in a leave credit in excess of 2 1⁄2 days for the month, subtract the leave credit received on separation from 2 1⁄2 days (maximum monthly leave credit) to arrive at the remaining credit for the month.

Example: Soldier separates on 5 July. Credit with 1/2 day leave. Soldier reenlists on 6 July. Credit with 2 days leave (21⁄2 days maximum entitlement minus 1/2 day credit received on separation equals 2 days remaining entitlement).

Reference: AR 600-8-10 Leaves and Passes