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Manage the NCOER programs

The NCOER System, types of reports, completing the NCOER

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Manage the NCOER Program

The NCOER System

Strengthen the NCO Corps

Ensure selection of the best qualified

Improve performance

Facilitate personnel management decisions

DA Form 2166-7

Provides an assessment of the soldier’s performance and potential for advancement.

Serves as a source of information essential to the effective career management of the soldier.

Rating Schemes

Rating Scheme: a document that lists the rating officials of each NCO assigned/ attached to a unit

Commander’s responsibilities:

publishing, updating, and posting rating schemes

ensuring rating schemes mirror the chain of command/ supervision

Rating Schemes

Rating schemes must list the full name of all rated NCOs, rating officials and the effective date each individual assumed their respective position.


Types of Reports

First Report

Annual Report

Change of Rater Report

Complete the Record Report

Relief for Cause Report

First Report

Annual Report

Change of Rater Report

Complete the Record Report

Relief for Cause Report


Report Periods

The beginning period: always the first day of the month in which the report begins.

The ending period: always the last day of the month in which the report ends.

Nonrated periods: those periods during which the NCO is in a nonrated status. These periods do not count toward a rating period.

Nonrated Codes

__ AWOL/Desertion

__ Break in active enlisted service

__ Confinement

__ In transit between duty stations; TDY

__ Patient

__ Lack of rater qualification

__ Student

__ TDY or special duty other than school

__ Prisoner of war

__ Reduction/None of the above

Converting Nonrated Days

Add all the nonrated days

Day NCO departs is nonrated

Day NCO returns is rated

Converting Nonrated Days

Convert rated days to months

Total Days Nonrated Months

15 or less 0

16-45 1

46-75 2

76-105 3

106-135 4

136-165 5

Computation of Nonrated Months

Nonrated days > 165 days, divide the total number of nonrated days by 30 = nonrated months.

NCOER Processing

Rating Chain Qualifications & Responsibilities

Rating Chain Qualifications

Rater Responsibilities

Counsel rated NCO

Prepare a DA Form 2166-7-1 for each rating period

Assess the performance of rated NCO

Prepare a fair, correct report

Date and enter his/her signature in part IIa

Sign part IIb/c when also serving as senior rater and reviewing

Senior Rater Responsibilities

Become familiar with rated NCO’s performance

Prepare a fair, correct report

Date and enter his/her signature in part IIb

Obtain the rated NCO’s signature in part II

Explain the absence of counseling statements

Senior Rater Responsibilities
Slide 2 of 2

Ensure bullet comments support ratings

Enter appropriate statement in part Ve when rater does not meet qualifications

Sign part IIc when also serving as reviewer

Do not direct rater to change an evaluation that he/she believes to be honest

Reviewer Responsibilities

Ensure proper rating chain completes the report

Ensure rater and SR evaluations are clear, consistent, and fair

Indicate agreement/disagreement with rater and senior rater

Date and sign part Iid

Sign parts Iia-c when also serving as rater and SR

Counseling Rules

DA Form 2166-7-1 is mandatory for CPL thru CSM.

Initial counseling within 30 days of rating period.

Later counseling sessions conducted quarterly.

Duty description as means to evaluate.

The Counseling Form

Contains instructions/guidance for preparing and conducting counseling sessions and for writing duty descriptions

Provides sample bullets

Summarizes the counseling session

Serves as a record of counseling

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