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What Documents Can And Cannot Be Filed In Your OMPF

The purpose of this easy-to-read list is to provide you with a reference of those documents that can or cannot be filed on your Official Military Personnel File (OMPF) and that are typically found in active duty enlisted files. For a more complete listing of authorized documents view AR 600-8-104.

AUTHORIZED DOCUMENTS

Performance Section


* Evaluation reports (EER/NCO-ER, DA Form 2166-series).


* Academic Evaluation Reports (AER), DA Form 1059.

Education and Training Section


* Official College Transcripts (with Registrar’s signature and school seal visible).


* Military Correspondence Course Completion Certificates. For example: The Army
Institute for Professional Development (i.e., “Certificate of Completion”).


* Departments of the Navy, Air Force or Marine Corps Training Certificates.


* Naval Correspondence Course Completion Certificate, (i.e., Mathematics Part I).


* U.S. Air Force Correspondence Course Completion Certificate (i.e., Crisis Response
Management).


* (Military Course Completion) Certificates (issuing school must be listed in DA Pam
351-4. For example:


– U.S. Army Signal School.


– U.S. Army Intelligence Center & School.


– U.S. Army Training Center, Ft. Leonard Wood.


– NCO Academy (Field Artillery, Ordinance, Infantry, etc.).

Commendatory Section


* Award Orders for Good Conduct Medal, Air Assault Badge, Airborne Badge,
Driver’s Badge, Diving Badge, etc.

* Award Certificates for Meritorious and Valor Medals (DA Form 638’s are not authorized for filing unless the award was downgraded or disapproved).


* Certificates of Achievement, Appreciation or Commendation.

Disciplinary Section


* Article 15 (directed for filing on the Performance fiche).


* General Officer Letters/Memorandum of Reprimand (directed for filing on the OMPF).


* Court Martial Orders (where found guilty of at least one charge).

Service Section


* Enlistment Contract.

* Reenlistment Contracts.


* Extensions of Enlistment, waivers of enlistment or reenlistment contracts &
Declination of Continued Service Statement.


* Promotion Orders.


* DD 214 (if prior service).

General Administrative Section


* Classified Nondisclosure Statements.


* Name Change Authorizations.

 

Restricted Section


* Article 15 directed for filing on the Restricted fiche.


* Court Martial Orders (when found not guilty of all charges).


* Army Board for Correction of Military Records (ABCMR) correspondence.


* Noncommissioned Officer Evaluation Report Appeal correspondence.


* Other historical documents as required by regulation.

UNAUTHORIZED DOCUMENTS

The following are examples of documents that are routinely sent to EREC but are NOT AUTHORIZED for filing on the OMPF.


* Certificates of training not listed in DA Pam 351-4.


* ITC Training and German Headstart.


* Time Management Course.


* Stress Management Course.


* Counseling Techniques Course.


* Unit Awards (these are posted to your ERB and DA Form 2-1i.e., Army Superior Unit
Award. Joint Meritorious Unit Award. Valorous Unit Award).


* Orders awarding or changing an MOS or skill identifier.


* Illegible documents.


* Individual college grade reports.


* Subcourse completion notices.


* Scrolls of appreciation.


* CLEP test results.


* Regimental affiliations, for example:


– Order of the Spur.


– Samuel Sharpe Award.


– Order of Saint Barbara.


– Horatio Gates Award.


* Audie Murphy and Sergeant Morales Club Induction Certificates.


* Certificates of Participation, Recognition or Athletic Achievement.


* GT score results.


* APFT score cards.


* Student agreements.