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101-92Y-0001 (SL4) - Supervise Supply Activities

Standards: Attained and maintained 100 percent accountability of all supplies, equipment, and supply records assigned to your activity. Ensured all organizational supply needs were met in the correct quantities, at the appropriate place and time.

Conditions:
You are assigned to an organization with the
duty to supervise a supply activity in a
field or garrison environment. Given the
various types of supply functions, you have
full access to all supply reports,
references, equipment and logistical
automated systems. A logistician
specializing in the supply field will be
present to assist you.

Standards:
Attained and maintained 100 percent
accountability of all supplies, equipment,
and supply records assigned to your
activity. Ensured all organizational supply
needs were met in the correct quantities, at
the appropriate place and time.

Performance
Steps

1.   Verify supply activity operations are in accordance
with the governing regulations.

a.
Review the appropriate
regulations governing the specific
supply functions being performed.

(1) 
Determine which
regulations and forms are
essential to perform specific
supply functions.

(2) 
Review all policy
letters, commander guidance, and
standing operating procedures
(SOP) pertaining to the activity
operations.

(3) 
Make a list of critical
supply functions and areas of
concentration that can jeopardize
the mission.

b.
Evaluate the performance
of the supply activity operations.

(1) 
Review the historic
reports and documents generated
from the activity.

(2) 
Identify areas where
the supply functions are
substandard operations.

(3) 
Meet with key personnel
and set up internal controls to
correct substandard procedures.

(4) 
Design internal SOPs
based on the governing
regulations, and indoctrinate the
commander’s guidance.

2.   Identify the areas of responsibility and
accountability.

a.
Establish the chain of
command.

(1) 
Identify the key
personnel in your supply activity.

(2) 
Identify the
responsibilities of your position.

(3) 
Identify the
responsibilities of your
subordinates.

(4) 
Identify property and
equipment for which you are
responsible.

b.
Establish property and
equipment accountability.

(1) 
Conduct a 100-percent
physical inventory of all supplies
and equipment for which you are
responsible.

(2) 
Report all identified
shortages and overages through
command supply channels.

(3) 
Ensure appropriate
methods of relief are applied.

(4) 
Ensure that all
property and equipment is properly
distributed (sub-hand receipt)
down to the user level.

(5) 
Update and maintain
your hand receipt/sub-hand receipt
as necessary.

c.
Establish an active
physical security program for the
areas for which you are responsible.

(1) 
Arms room and sensitive
item.

(2) 
Supply room and OCIE.

(3) 
Storage area.

(4) 
NBC.

d.
Steward resources.

(1) 
Review expendable
requisitions.

(2) 
Review the GSA/SSSC
requisitions.

3.   Develop the supply activity portion of the unit
SOP.

a.
Collect pertinent data
concerning the administrative and
technical procedures of your
activity.

b.
Incorporate the following
areas into your SOP:

(1) 
Commander’s training
guidance.

(2) 
Reporting
procedures/situation reporting
procedures (SITREP).

(3) 
Chain of Command.

(4) 
Environmental hazards.

(5) 
Safety program.

(6) 
Physical security
program.

c.
Develop a detailed plan
on how you will implement the
following:

(1) 
Command supply
discipline program 
(CSDP).

(2) 
Internal control
system.

(3) 
Cyclic inventories.

d.
Enforce safety standards
and regulations.

(1) 
Appoint safety officer
to coordinate with the unit safety
officer, write the safety portion
of the activity SOP, and ensure
the administration of the unit
safety program.

(2) 
Verify that the safety
SOP is publicized and posted in
your activity area.

(3) 
Verify soldiers are
trained on and practice the safety
standards.

e.
Conduct risk management.

(1) 
Ensure supply activity
members adhere to all safety and
occupational health standards
applicable to routine operations.

(2) 
Incorporate risk
management techniques into all
activity operations.

(a)  
Identify hazard.

(b)  
Assess risk.

(c)  
Determine controls.

(d)  
Make decisions.

(e)  
Supervise and
evaluate.

4.   Supervise supply activity operations.

a.
Determine required
reports.

(1) 
Determine what
reoccurring reports your activity
must generate.

(2) 
Determine what
automated/status reports are
required of you and at what
frequency.

(3) 
Determine what input to
the unit status reporting is
required from your activity.

(4) 
Determine the interval
required to conduct inventories.

b.
Randomly review supply
documents leaving your activity for
correctness and completeness.

(1) 
UND codes on
requisitions.

(2) 
Document register for
discrepancies.

(3) 
Turn-in documents.

(4) 
Training ammunition
requests.

(5) 
Reconciliation
validation reports.

(6) 
Cancellation requests.

(7) 
Receipt documents.

c.
Consult with the supply
subject matter experts at regular
intervals.

(1) 
Obtain information on
how the functional areas supply
operations are conducted.

(2) 
Disseminate information
and identify areas of concern that
need to be elevated to the next
higher level.

(3) 
Follow up as necessary
to assure improved productivity.

(4) 
Keep your commander
informed about the productivity of
the activity.

 

Evaluation
Preparation:

Setup: This
task can be evaluated during routine unit
operations.

Brief
Soldier:
Inform soldier that the
evaluation is measured on the ability to
perform the listed performance measures.

Performance
Measures

GO

NO
GO

1.   Used the proper procedures to access the DA Pam 25-30
CD ROM to identify blank forms and
needed publications, and gather most
recent information on available
publications.





2.   Checked property book accounting (manual and
automated) in accordance with DA Pam
710-2-1 chapter 4, section I.





3.   Checked for
accuracy and completion of hand
receipts, sub-hand receipts,
hand-receipt annexes and component
listings in accordance with AR 710-2
and DA Pam 710‑2‑1,
chapters 5, 6, and 9.





4.   Coordinated issuing, storing and turn in of
supplies and equipment in accordance
with DA Pam 710-2-1, chapters 3 and 5.





5.   Coordinated requisitioning and receipt of supplies
and logistical services in accordance
with DA Pam 710‑2‑1,
chapter 2.





6.   Verified that all 10-percent, quarterly,
semi-annual, and annual inventories
were performed in accordance with DA
Pam 710-2-1, chapter 9.





7.   Verified that corrective actions were taken to
rectify discrepancies in accordance
with AR 735-5, chapters 12 and 13, and
DA Pam 710-2-1, chapter 9, section II,
and chapter 4.





8.   Determined if equipment was reportable in
accordance with DA Pam 738-750.





9.   Coordinated the processing of required supply
operations reports in accordance with
DA Pam 710-2, chapters 2 and 3.





10. Conducted random checks of supply documents leaving your
activity in accordance with AR 710-2,
appendix B, and AR 735-5, chapter 11.





Evaluation
Guidance:
Score the soldier GO if all
performance measures are passed. Score the
soldier NO GO if any performance measure is
failed. If the soldier scores NO GO on any
performance measure, show him what was done
wrong and how to do it correctly.

References

 

Required

Related

 

AR
700-84

AR
190-11

 

AR
710-2

AR
190-13

 

AR
735-5

AR
220-1

 

DA
Pam 25-30

AR
30-22

 

DA
Pam 710-2-1

AR
385-10

 

DA
Pam 710-2-2

AR
725-50

 

DA
Pam 738-750

DA
Pam 385-1

 

 

FM
100-15

 

 

FM
10-1

 

 

FM
10-27-3

 

 

FM
10-15

 

 

FM
10-23

 

 

FM
10-23-1

 

 

FM
10-27-4


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