Administrative Specialist (42L)
- Enlisted
- Active Duty
- Army Reserve
Accurate information is crucial for planning and managing Army operations. Administrative Specialists make sure that information is recorded, stored and delivered in order to keep operations running as smoothly as possible.
Administrative Specialist duties include:
- Typing letters, reports, requisition forms and official orders
- Organizing and maintaining files and publications
- Ordering office supplies
- Greeting and assisting office visitors
- Scheduling training and leave for unit personnel
- Answering phones and providing general information
Training:
Job training for Administrative Specialists consists of nine weeks of Basic Training, where you’ll learn basic Soldiering skills, and five weeks of classroom instruction at Advanced Individual Training (AIT), where you’ll learn:
- English grammar
- Spelling and punctuation
- Typing and clerical skills
- Proofreading
- Setting up and maintaining filing and publication systems
- Preparing forms and correspondence in Army style
Helpful Skills:
Helpful attributes include:
- Interest in English, mathematics, business administration and typing
- Preference for office work
- Interest in keeping organized and accurate records
- Ability to organize and plan
- Interest in operating typewriters, computers and other office machines
Advanced Responsibilities:
Advanced level Administrative Specialists have the added responsibility of providing technical guidance on administrative matters to other soldiers. Advanced level Administrative Specialists also proofread correspondence for format and content, answer staff inquiries and advise soldiers on administrative and clerical matters.
