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Supply and Services for Company Commanders

 

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Supply and Services
Agenda

Command Supply Discipline Program

Company Level Supply Operations

Food Service

Systems

Command Supply Discipline

Purpose

Responsibilities

Evaluations

Checklist

Command Supply Discipline
Purpose

Annual evaluation, not an inspection

Establishes supply discipline

Provides unit personnel with references (Regulations and Directives)

Ensure compliance

Determines if policies and directives are adequate

Command Supply Discipline
Responsibilities

MACOM/Brigade/Group/Battalion establish a CSDP within command

Unit Commanders:

Review requirements

Use Checklist as a guide/reference

Report to next higher requirements that cannot be completed

Command Supply Discipline
Evaluations

Each Command required to evaluate immediate lower level operation

Formal Evaluation

Provides Feedback to Chain of Command

Identifies supply problems

Unit/User level

Use CSDP to police their own operation

No additional requirements

"Get Well" date

Command Supply Discipline
Checklist

Great Tool for Commanders

No Additional requirements

Improve operations

Job description for supply personnel

Company Level Supply Operations

Key Unit Logisticians

Property Accountability & Responsibility

Inventories

Adjustment Documents

PCIE/OCIE

Company Level Supply Operations
OCIE/PCIE

PCIE & OCIE forms standardized

Issue PCIE within 5 days of unit notification

REPs issued PCIE if they will be at the unit of assignment 40 days or more

PCIE requested through CCDF, budget received quarterly from USPFONC

Company Level Supply Operations
Key Unit Logisticians

Company Commander

Unit 1SG

Readiness NCO

Supply Sergeant

Company Level Supply Operations Property Accountability and Responsibility

Property Book Officer- Accountable

Primary Hand Receipt Holder- Responsible/Command Responsibility

Supervisory Responsibility

Direct Responsibility

Personal Responsibility

Company Level Supply Operations
Inventories

Change of Command

100%

30 days prior to assumption of command

Prep/Inventory/Follow up actions

Tools

Hand Receipts

Checklist

Manuals

Right People

Company Level Supply Operations
Inventories

Annual Inventories (cyclic)

Showdown

annually (after Annual Training)

OCIE/PCIE

E4 and below mandatory

E5 and above Commanders call

Sensitive Item Inventory

Monthly

by Serial number (quarterly)

Company Level Supply Operations
Adjustment Documents

Used to relieve commander of responsibility

Statement of charges

Incident Report ($100.00)

Report of Survey

Company Level Supply Operations
Adjustment Documents

Report of Surveys

Initiate 45 days after date of discovery

DCSLOG Report of Survey SOP

DA Form 4697

Block 11- Clear, Concise Narrative (Who, What, Where and When)

Sworn Statements

Company Level Supply Operations Food Service

Officers (AGR and M-Day) & AGR Enlisted must:

Pay for meal and sign Cash Meal Payment Sheet

Pay Vendor for catered meal

Cash Meal Payment sheet Accountability &Liability

Company Level Supply Operations Food Service

Units with Food Service Operations must prepare meals (Catered meals not authorized)

Ration Planning

MREs

TOTMs

Class A Rations (Local Vendor)

Catered meal

Systems

Unit level logistics system (ULLS-S4)

Supply Room

orders supplies

sub hand receipts

Standard Property Book System (SPBS)

Property Book Office

Summary

Responsible for supply Economy and Discipline

Steward of Property, Equipment and Supplies

CW4 JODY RIGGAN

MAINTENACE MANAGER

DCSLOG/SMM

PMCS

PREVENTIVE MAINTENANCE CHECKS AND SERVICES

UNIT LEVEL MAINTENANCE

The foundation of the Army's maintenance system.

PMCS includes all checks and services performed by the operator, crew, and the unit maintenance section to identify and correct faults, and perform required services on all assigned equipment.

OPERATOR/CREW PMCS

The first step in maintaining equipment.

Assist maintenance program by detecting and reporting most equipment failures.

Operators trained to avoid conscious abuse and to observe published operating precautions help the maintenance effort.

Operators are required by the -10 manual to perform certain checks.

THESE CHECKS ARE :

BEFORE OPERATION

DURING OPERATION

AFTER OPERATION

WEEKLY

MONTHLY

OPERATOR/CREW PMCS SHOULD ADDRESS THE FOLLOWING :

APPROPRIATE MANUALS ARE USED.

ITEMS ARE CHECKED IN THE ORDER LISTED IN THE TECHNICAL MANUAL.

DA FORM 2404/DA FORM 5988-E IS PROPERLY PREPARED.

ALL UNCORRECTED FAULTS LISTED ON DA FORM 2404/DA FORM 5988-E AND REPORTED TO MAINTENANCE.

BEFORE OPERATION CHECKS

REQUIRED JUST BEFORE THE VEHICLE IS OPERATED.

CONCENTRATE ON ENSURING EQUIPMENT IS FULL MISSION CAPABLE (FMC).

FAULTS DETECTED DURING BEFORE OPERATION CHECKS THAT AFFECT FMC OR A SAFETY DIRECTIVE MUST BE CORRECTED BEFORE THE MISSION.

DURING OPERATION CHECKS

PERFORMED WHILE THE EQUIPMENT IS BEING OPERATED AND AT HALTS.

ALSO CONCENTRATE ON ENSURING THE EQUIPMENT IS FMC.

FAULTS DETECTED DURING THE MISSION THAT AFFECT FMC MUST BE CORRECTED DURING THE MISSION.

FAULTS DETECTED BEFORE OR DURING THE MISSION NOT AFFECTING FMC MAY BE CORRECTED, IF TIME PERMITS, OR RECORDED FOR CORRECTION AFTER THE MISSION.

AFTER OPERATION CHECKS

DETECT FAULTS RESULTING FROM THE MISSION.

ENSURE IDENTIFICATION AND CORRECTION OF FAULTS TO MAINTAIN EQUIPMENT TO STANDARDS.

TAMMS

THE

ARMY MAINTENANCE

MANAGEMENT SYSTEM

DA PAM 738-750

FUNCTIONAL USERS GUIDE FOR TAMMS.

FOUND IN THE MAINTENANCE MANAGEMENT UPDATE.

TYPES of TAMMS RECORDS

OPERATIONAL RECORDS - Gives information needed to control the equipment. They also help plan, manage, and put equipment to the best use.

MAINTENANCE RECORDS - Control maintenance schedules and services, inspections, and repair workloads.

TYPES of TAMMS RECORDS

AOAP - Technical information, instructions, and operating procedures for equipment enrolled in AOAP ( non-aeronautical ).

EQUIPMENT HISTORICAL RECORDS - Permanent forms on the receipt, operation, maintenance, modification, transfer, and disposal of equipment.

Other records listed in DA PAM 738-750.

ULLS-G

UNIT

LEVEL

LOGISTICS

SYSTEM

Ground

ULLS-G OVERVIEW

ULLS-G automates the request and receipt of Class IX repair parts and TAMMS activities.

Most important goal = improve material readiness.

Army Material Status System (AMSS) within the system provides capability to monitor readiness.

Not Mission Capable
( NMC )

Care must be taken when doing any thing in the ULLS-G system.

Mechanics need to verify any faults and parts required from Operator 5988-E before the information is entered in ULLS-G.

NMC time starts as soon as an "X" fault is entered and does not stop until the fault is corrected.

NMC

If the ULLS-G operator deadlines a truck for a non-deadline item, this information is now sent to Logistic Support Activity (LOGSA).

This means that DA knows when you deadline equipment for non-deadlining items.

Item must be deadlined by the Technical Manual !

NMC

If equipment is deadlined for reasons other than those in the TM PMCS chart this is an Administrative Deadline.

For example: The equipment is fully mission capable IAW the TM, but cannot be operated because of a Safety of Use Message, or if dispatching would violate published safety/traffic regulations.

Equipment Data Record
Major End Items

Provides a listing of all Admin numbers with serial numbers in the system.

Must be updated when equipment is transferred in or out.

Unit supply/readiness personnel must work with supporting OMS to ensure this file is current.

Reportable equipment information is extracted from this file and be sent to LOGSA without operator intervention.

Equipment Data File

All reportable equipment must be loaded in ULLS-G.

When reportable equipment is loaded in ULLS-G it is automatically identified as reportable equipment.

Systems must be configured properly.

The "Subsystem Management" process is used to do configure systems.

Readiness Reporting Changes

What equipment is reportable now determined by Maintenance Master Data File (MMDF) with-in the ULLS-G system.

This replaces tables B1, B2, and B4 of AR 700-138.

Equipment on loan is reported by the BORROWING unit.

AMSS

Army

Material

Status

System

AMSS

Replaces DA Form 2406 Material Condition Status Report and 3266-1 Missile Material Readiness Report.

Link to monitoring supply and maintenance posture.

Provides greater capability to collect FMC and NMC data for systems, subsystems, and end items.

Who Reports ?

AR 700-138 requires units to report at the parent-unit level.

This is the unit whose Unit Identification Code ends in "AA".

For most Units, the Battalion is the parent unit.

Separate companies are their own parent unit.

AMSS INFORMATION FLOW

Company level information is consolidated at Parent level (AA)

AA roll-up information is sent to SAMS-2 ( state level)

Information then transmitted to LOGSA.

Flow For a Separate Company
(AA)

Company ULLS-G box to SAMS-2.

SAMS-2 to LOGSA.

Flow for Company which is part of an Organic BN (AA)

AUTHORIZATION FILE

WPN EIC = weapon end item code

EIC = end item code

ULLS-G tracks reportable equipment by EIC/WPN EIC not by LIN.

SB 38-101 can be used to cross reference from LIN to EIC.

AUTHORIZATION FILE

This file shows the quantity authorized, required, on-hand, and short.

It must be kept up to date.

Run the AMSS Authorization report and verify it against SPBS-R, MTOE, and hand receipts.

National Guard Implementation of AMSS

AMSS "switch" has been thrown for the State, current 2406 reporting (IMCSRS) is "dead".

ARNG reports material readiness quarterly, however AMSS data is sent monthly.

LOGSA compiles, holds, and reports the average of three months submissions.

MAIT

Maintenance

Assistance

and

Instruction

Team

MAIT

Governed by AR 750-1.

Not an INSPECTION team.

Assist and Instruct.

MAIT

MAIT personnel will not participate in Command Inspections, Training Evaluations, Spot Checks, or any other Command Evaluation. ( AR 750-1)

OBJECTIVES

Upgrade material and unit readiness consistent with assigned goals

Provide commanders at all levels assistance in identifying and resolving maintenance supply and management ( Class IX, maintenance forms, etc) problems.

Provide effective and responsive Assistance and Instruction (A &E ) to units and activities.

TYPES of VISITS

Requested by unit or BN commander.

Directed by a higher HQ.

Programmed by SMM

Areas of A & I

Include, but not limited to :

PMCS

Material reporting

Maintenance forms and records.

Use of publications.

Class IX procedures.

MAIT

MAIT visit summaries and results will not be given ratings or scores.

Unit information will not be revealed to any inspection agency or team.

Mutual trust between Unit and MAIT.

MAINTENANCE IS TRAINING !

IS YOUR EQUIPMENT FMC ??

Surface Maintenance Office

Material Readiness

Readiness Reporting

PMCS

ULLS-G

GO ORDNANCE !!

Defense Movement Coordinator

CW3 Freeman

OTAGNCR 700-2
Chapter 11

Applies to ALL unit moves during peacetime and contingencies

Surface Transportation

Air Transportation

Rail Movement Planning

Unit Movement Plans

Unit Movement Officer Training

HAZMAT

Surface

Buses:

Scheduling Conference

FORSCOM 248-R 45 Day prior

Schedule Posted on Intranet under DCSLOG

TMP Locations

Commercial Buses

Priorities set by DCSOPS

How to Cancel a Bus

Surface Con't

Convoys:

What is a Convoy

DD Form 1265

Convoy Movement Order (CMO)

HAZMAT

DD Form 836

DTR Part II

Requesting changes to CMO

Surface Con't

OS/OW Equipment

102" Wide

13'6" High

Gross Vehicle Weight

DD Form 1266

Single Trip

Annual

Air

NGB 214-R

Scheduling

Delays

SAAM(Special Assigned Airlift Mission)

Passenger Manifest

Cargo

C-26

Rail

Responsibility

TC-ACCIS

Load Site

Site Support

Unit Movement Planning

Mobilization Movement Plan

Unit Movement Data

TC-ACCIS

Update Cycle

Unit Movement Officer Training

Available Training

Load Training By Mode

Camp Butner Training Site

HAZMAT

Mandatory Training

Refresher Training

Certification

Training Records

Testing

Records

POINTS OF CONTACT

CW3 Freeman 919-664-6484

SFC Lewis x6375

SFC Wortham x6133

Web Address for DD 1265 and DD 1266:

SMCC@nc.ngb.army.mil

(Request for Motor Transportation)

QUESTIONS
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