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AMSS Procedures

The Army Material Status System (AMSS)

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AMSS Procedures
Instructor: Spc Bragg

References

AR 700-138, 16 June 1993, Army Logistics Readiness and Sustainability, with the exception of "Table B-1".

Materiel Condition Status Reporting System - Reportable Items List (Updated semi-annually).

Unit Level Logistics System -- Ground (ULLS-G) End User Manual (EUM), 15 June 1996.

What is ULLS?

ULLS is a menu driven, real-time (non-batch) system which supports multiple con-concurrent users.

ULLS contains basic access control for data security in database. Authorized users in ULLS-G are classed by DODAAC. In ULLS-A and ULLS-S4 the users are classed by UIC. All three baselines use a security system controlled by a user ID and password.

What is ULLS? (Cont.)

ULLS includes software to automate or replace the maintenance and supply documents and processes. Many of the processes produce reports, which are very useful for managing both the supply and the equipment maintenance functions of the unit.

The ULLS system is mobile, and the current plan is that it will be taken with the units wherever they go.

What is AMSS?

The Commander's Guide for the Unit Level Logistics System-Ground identifies key AMSS reports that can be used to monitor readiness. These reports provide non-mission-capable information for reportable equipment, including systems and their associated subsystems. Unit personnel can run these reports any time during the report period at the unit level. Three of these reports can be rolled up to the battalion or brigade level. One of these reports--the Projection Report--displays projected FMC and NMC rates for all reportable equipment items in order to identify equipment that may not meet the DA goal for the period.

What is AMSS (Cont.)

Unit commanders should determine the frequency for generating AMSS reports and the positions responsible for reviewing such reports in their unit SOP for ULLS-G or in their maintenance SOP. Commanders should do the same for system-generated maintenance and supply reports. In doing so, commanders provide their ULLS-G operator with a guide that describes how often they need to produce each report and who should receive the report.

Daily Reports

Several AMSS reports are available to the user, daily. The Send AMSS Transactions to Higher Level can also be processed daily to provide battalion level reporting. The following procedure is used for selecting each report. The two "most popular" reports are:

Daily Reports (Cont.)

Projection Report:

This can be run at any time and projects end of period readiness based upon data processed to date. This is what your readiness report will reflect if there are no other changes.

Non-Mission Capable Report:

Provides the same information as the "Backside 2406".

Running the AMSS

The Army Material Status System (AMSS): The AMSS "End of Report Period" process will be run at the start of the 16th of the month if it is a business day, or the first business day following the 16th of the month. This report is run to capture the data ending on the 15th. This report contains data that units need to complete their monthly Unit Status Report (USR) and Readiness Reports. The Following steps spell out the proper sequence of events to accomplish the AMSS - "END OF REPORT PERIOD" process.

Before Running AMSS

Back-up your database

This is the most important step. This ensures that if a problem arises that no data is lost. Backing up is mandatory for all shops to do on a daily basis.

Verify Information Take time here to verify unit data. The reporting UIC must be the "AA" entity. For companies in a BN the reporting UIC is the BN UIC. Also verify the reporting date is correct.

Verifying Information

(1) From the main menu key in "F" and press enter.
(2) Type "1" and press enter.
(3) Select update and press enter.
(4) Type the class IX DODAAC and press enter.
(5) Type the Commanders password and press enter.
(6) The system will show Unit Parameter Update screen.
(7) Select Unit parameter.
(8) Verify data and ensure that BN indicator is set to "N"

End of Report Period Process

(1) From the main menu select "N" and press enter.
(2) Next select "2" and press enter.
(3) The system will display the Send AMSS Transactions Higher screen.
(4) Use the arrows keys and the spacebar to select the correct UIC(s).
(5) The system will then display the device menu screen.
(6) Select the right disk drive and press enter.

End of Report Period Process (Cont.)

(7) The system displays a prompt informing you of the required number of diskettes.
(8) Insert the first disk and press enter. when this is complete remove the diskette and label it with the unit's UIC, name, file name, and "Send To Higher".

Receive From Lower Process

Units that have received information from lower must do this process

(1) From the main menu select "N" and press enter.
(2) Next select "3" and press enter.
(3) The system will display the device menu.
(4) Insert the first disk into the right drive.
 

Receive From Lower Process (Cont.)

(5) Select the appropriate disk drive and press enter.
(6) Repeat the process until all "Send to Higher" diskettes have been entered. This is to include the parent unit. For example, the company and the detachment(s).

Print "Roll-up By UIC"

This process consolidates, by UIC, all reportable systems/subsystems and End Items that have accumulated an NMC time during the reporting period.

Print "Roll-up By UIC" (Cont.)

(1) From the AMSS options menu key in "1" and press enter.
(2) The system will display the AMSS Rollup By UIC screen with the prompt: "Rollup By Reporting UIC (Y)es or (N)o." If Yes is selected, the report will consist of all reportable systems, subsystems and end items by EIC consolidated for the list shown.. If no is selected, the system will prepare individual unit reports for the selected UIC(s).

NOTE

The companies that have rolled up detachments and need to "Send to Higher" to report to a battalion headquarters will perform the "Send To Higher" process again. Repeat the processes in step (b), (c), and (d) above. The remaining units proceed to step (l) "End Of Report Period" process.

Receive From Lower Level

Units that have received information from lower must do this process.

(1) From the main menu select "N" and press enter.
(2) Next select "3" and press enter.
(3) The system will display the device menu.
(4) Insert the first disk into the right drive.
(5) Select the appropriate disk drive and press enter.
(6) Repeat the process until all Send to Higher diskettes have been entered. This is to include the parent unit. For example, the company and the detachment(s).

Print "Roll-Up By UIC"

This process consolidates, by UIC, all reportable systems/subsystems and End Items that have accumulated an NMC time during the reporting period.

Print "Roll-Up By UIC" (Cont.)

(1) From the AMSS options menu key in "1" and press enter.
(2) The system will display the AMSS Rollup By UIC screen with the prompt: "Rollup By Reporting UIC (Y)es or (N)o." If Yes is selected, the report will consist of all reportable systems, subsystems and end items by EIC consolidated for the list shown.. If no is selected, the system will prepare individual unit reports for the selected UIC(s).

NOTE

Two (2) copies of the AMSS report "ROLL-UP BY UIC" will be forwarded; one to each Bn or Separate (AA) unit's supply sergeant, one to the O-6 level command S-4 section.

End of Report Period

This process may be executed on or after the 16th of the month. It will save the appropriate data files from which the Materiel Status Report transaction files will be created. The process will also prepare the appropriate files for time accumulation for the next reporting period and usage data. Finally, the process will place the current period end date in the transfer data field in each record.

(1) From the AMSS options menu key in "6" and press enter
(2) The system will display the "Create AMSS Transaction To SAMS" Options menu.
(3) Select "Send AMSS Transactions to SAMS" via Diskette.
(4) The system will display a warning screen. Six conditions are listed to indicate actions that must be taken prior to running the process. Ensure you have 2 blank formatted floppy diskettes "3.5 inch 1.44m" Statements also included indicating the end of the current reporting period and that the AMSS report date will be set the the next reporting period. Below the warning screen is the prompt: "Do You Wish To Continue (Y/N)"

(5) Key in "Y" and press enter.
(6) The system begins the process and when complete displays the device menu screen.
(7) Insert the first diskette into the drive.
(8) Choose the right disk drive and press enter.
(9) The system will prompt you to remove the first diskette and press enter. Do so.
(10) The printer will print out the AMSS and Usage data copied from the diskette.
(11) The system will prompt you to insert the next diskette. Do so.
(12) The system will prompt you to remove the diskette and press enter. Again do it.
(13) The printer will print a DA form 2715 Feeder Report.
(14) The system returns to the Create AMSS Transactions To SAMS options menu.

End of Report Period (Cont.)

Disk one (1) produced during the "End Of Report Period" Process is the file named AWAME130.dat and will be sent directly to the SSMO via blast. The second disk is to be used by ULLS-S4, currently fielded. Send this disk to the CO/BN S-4 for input into the ULSS-S4. NOTE: Always refer to the EUM for further clarification on any process.

Print/Display NMC Listing

(1) From the ULLS-G main menu screen key in "k" and press enter.
(2) From the Equipment Data reports menu key in "6" and press enter.
(3) The system will display the Non-Mission Capable Equipment menu.
(4) Print by DODAAC. Key in "2" and press enter.

Print/Display NMC Listing (Cont.)

(5) The system will display the Non-Mission Capable Equipment screen.
(6) Key in the DODAAC and press enter or press enter for the logon DODAAC.
(7) The system will produce the printout and return to the Non-Mission Capable Equipment screen.

Roll-Up By Supporting UIC

SOURCE: Display/Print AMSS Reports process.

FREQUENCY: Review weekly or IAW local SOP.

PURPOSE: Provides a rollup of Not Mission Capable time for all reportable systems and end items.

DISPOSITION: Dispose of IAW local SOP or the Modern Army Record Keeping System (MARKS).


MANAGEMENT APPLICATIONS:

This report shows readiness data for al systems and reportable end items. It can be run anytime during the reporting period. Report can be for a unit or a rollup by reporting battalion/brigade.

Roll-Up By End Item Code

SOURCE: Display/Print AMSS Reports process.

FREQUENCY: Review weekly or IAW local SOP.

PURPOSE: Provides by UIC, a consolidated report by EIC sequence, of all reportable systems/subsystems and end items that have accumulated any NMC time during the reporting period.

DISPOSITION: Dispose of when no longer needed or IAW local SOP.

MANAGEMENT APPLICATIONS:

Provides readiness data for all systems/subsystems and end items.

- Run anytime during the report period.

- Available by Unit or rollup by reporting Bn/Bde.

- Use to identify NMC subsystem of a reportable system and reason for NMC status.

Organizational Class XI Failure Data By Admin Number

SOURCE: Display/Print AMSS Reports process.

FREQUENCY: Review weekly or IAW local SOP.

PURPOSE: Provides a recapitulation of all reportable systems or subsystems with accumulated Non-Mission Capable Supply (NMCS) time and the parts information causing the system or subsystem to be NMC.

DISPOSITION: Dispose of when no longer needed or IAW local SOP.

MANAGEMENT APPLICATIONS:

- This report shows the NMC time for each system or subsystem by Admin Number.

- It shows the equipment model and parts on order, with the NMCS and NMCM time in days or hours.

Non-Mission Capable Report

SOURCE: Materiel Readiness Processes, Display/Print AMSS Reports.

FREQUENCY: Review Daily or IAW local SOP.

PURPOSE: Provides a recapitulation of all reportable systems and subsystems by Admin Number.

DISPOSITION: Dispose of IAW local SOP.

MANAGEMENT APPLICATIONS:

...� This report shows by Admin Number the total NMC time accumulated for a reportable system or the subsystem configured to it.

...� The printout lists the subsystems by Admin Numbers and the NMC time in percentages for the different NMC categories.

...� The printout will show the UIC and date range, which is the beginning of the current report period until the day the report is executed.

System Status Summery

SOURCE: Materiel Readiness Processes, Display/Print AMSS Reports.

FREQUENCY: Review weekly or IAW local SOP.

PURPOSE: Provides a rollup of all reportable equipment by weapon system EIC.

DISPOSITION: Dispose of IAW local SOP.

MANAGEMENT APPLICATIONS:

...� This report explains NMC time by equipment/nomenclature and model and is keyed by date range, and UIC and equipment with the authorized and on...�hand quantities given.

- The FMC/NMC percentages by level are also given on this report.

Equipment Exception Report

SOURCE: Materiel Readiness Processes, Display/Print AMSS Reports.

FREQUENCY: Review daily or IAW local SOP.

PURPOSE: Provides a listing of all reportable systems or subsystems by Admin Number that do not meet the DA goal of 90%.

DISPOSITION: Dispose of IAW local SOP

MANAGEMENT APPLICATIONS:

...� This report shows the reportable systems by Admin Number that do not meet the Department of the Army overall FMC readiness goals.

- If a reportable system has a FMC rate that is 90% or below, it will be displayed or printed on this report.

...� Identifies part required if reason for NMC status is supply.

Projected Fully Mission Capable Rates By Reportable End Item/System

SOURCE: Materiel Readiness Processes, Display/Print AMSS Reports.

FREQUENCY: Review daily or IAW local SOP.

PURPOSE: Provides information to determine what equipment could possibly meet the DA goal of 90% based on current FMC/NMC equipment status.

DISPOSITION: Dispose of IAW local SOP.

MANAGEMENT APPLICATIONS:

...� This report displays the projected FMC percent and the NMC hours/days to the DA goal of 90%.

...� The projections are based on the current NMC status of the equipment and the concept that "if nothing changes between now and the end of the report period", this is what the result will be.

...� A negative number in the last column indicates number of days short of goal.

Rollup By System/Subsystem Admin Number

SOURCE: Materiel Readiness Processes, Display/Print AMSS Reports.

FREQUENCY: Review daily or IAW local SOP.

PURPOSE: Identifies equipment usage and readiness by system/subsystem to date for the report period.

DISPOSITION: Dispose of IAW local SOP.

MANAGEMENT APPLICATIONS:

...� This report provides the total Fully Mission Capable and Non...�Mission Capable time accumulated for a reportable system or subsystem by Admin Number.

...� The data portrayed includes nomenclature, model, quantity authorized, quantity on...�hand, accumulated FMC and NMC time total by level and expressed in hours or days, type usage, usage totals and current FMC status.

DA Form 2715 Summary Report

SOURCE: Materiel Status Processes, DA Form 2715 Feeder Reports.

FREQUENCY: Review weekly.

PURPOSE: Provides the FMC data by percentage for on...�hand equipment, pacing items and cumulative FMC Readiness (R) Level Range.

DISPOSITION: Dispose IAW local SOP.

MANAGEMENT APPLICATIONS:

...� Run anytime time during report period.

...� Use to determine R...�Rating.

...� R...�Rating is based on the date/range run and is not projected.

DA Form 2715 Feeder Reports Detail Report (LIN Sequence)

SOURCE: Materiel Status Processes; DA Form 2715 Feeder Reports.

FREQUENCY: Review Weekly.

PURPOSE: Provides DA Form 2715 Feeder data at any time during report period for reportable systems/subsystems and end items.

DISPOSITION: Dispose IAW local SOP.

MANAGEMENT APPLICATIONS:

...� Use to identify systemic maintenance issues for specific types of equipment.

...� Use to prepare End of Reporting Period USR Data.

AMSS Authorization Report

SOURCE: Update AMSS Authorizations Option

FREQUENCY: Run Monthly

PURPOSE: Provides a listing of all records in the AMSS Authorization File by UIC.

DISPOSITION: Dispose IAW Local SOP.

MANAGEMENT APPLICATIONS:

...� Use to verify unit MTOE authorizations.

...� Validate authorizations with EDF.

QUESTIONS?