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101-92Y-0005 (SL2) - Enforce Compliance with Property Accountability Policies

Standards: Enforced property administration in units and maintained property accountability in accordance with Army and DOD Regulations.

Conditions: Given the property records, blank forms, appropriate supply publications, and the requirement to provide proper guidance and direction to subordinate unit personnel; ensure the security of all property of the command, whether in use or in storage; observe subordinates to ensure their activities contribute to the proper custody, care, use and safekeeping of all property within the command; enforce all security, safety, and accounting requirements; take administrative or disciplinary measures when necessary.

Standards: Enforced property administration in units and maintained property accountability in accordance with Army and DOD Regulations.

Performance Steps

1.   Determine the requirements to manage property administration.

a. Review the guidance to manage property administration in units in accordance with AR 710-2.

(1)  Forward requests through command channels when regulatory guidance is not clear.

(2)  Process deviation for supply policy requiring HQDA approval to Commander, U.S. Army Logistics Evaluation Agency, ATTN:  LOEA-OS, New Cumberland, PA 17070-5007.

(3)  Identity and report supply constraints to higher headquarters.

(4)  Implement the Hazardous Materials Management Program.

b. Review administrative procedures as outlined in DA Pam 710-2 and local SOP to manage property administration.

2.   Establish property administration in a unit.

a. Ensure personnel use the correct property authorization documents.

(1)  Verify all pertinent property authorization documents (such as MTOE, TDA) are on hand.

(2)  Verify all items that require property book accounting are on the property book.

(3)  Ensure hand receipts are reconciled with the authorization allowances.

(4)  Verify that the property book officer (PBO) accounts for organization and installation property separately.

(5)  Verify commander or head of separate activity for which the property book is maintained appoints the PBO.

b. Ensure personnel maintain the automated property listings.

(1)  Verify the automated hand receipt, ALV-151 is on hand to show acceptance of, and responsibility for, assigned property.

(2)  Verify the hand receipt accuracy.

(3)  Determine if assistance is needed by the commander to conduct required inventories by verifying accuracy of listings.

(4)  Verify the preparation and maintenance of hand receipt procedures.

c. Ensure personnel prepare and maintain hand receipts using correct procedures.

(1)  Verify that sub-hand receipt holders accept direct responsibility for property by signing a hand receipt.

(2)  Verify that equipment is issued on hand receipt/sub-hand receipt.

(3)  Verify change documents are posted to hand/sub-hand receipt at least six months from the oldest change document.

(4)  Verify temporary hand receipt properties are issued for less than 30 calendar days.

(5)  Verify property issued for more than 30 calendar days are issued on a permanent hand receipt.

(6)  Verify inventory listings are used when assigning individual responsibility is not practical.

(7)  Verify that components of sets, kits, and outfits (SKOs) are controlled.

(8)  Verify hand receipt shortage annexes are prepared when component shortages exist.

(9)  Verify hand receipts are filed in appropriate unit supply files.

d. Ensure procedures for request and receipt of supplies and logistical services are followed.

(1)  Verify that all authorized property, components and basic loads are on hand or on request.

(2)  Verify commander or designated representative review all requests having an Urgency of Need designator "A" and "B" for priority abuse.

(3)  Verify the use of end item codes (EIC) for requesting repair parts.

(4)  Verify that requests for recoverables are preceded by a turn-in of an unserviceable like item.

(5)  Verify the establishment and maintenance of document registers within the unit.

(6)  Verify controls are in place to account for all VISA IMPAC purchases.

(7)  Verify command requirement procedures are followed when a unit member is appointed as an ordering/contracting officer.

(8)  Verify requests for DRMO property are processed through Supply Support Activity (SSA).

(9)  Verify that delegation of authority documents are prepared to receipt for supplies and equipment.

(10) Report all discrepancies when supplies and equipment are received.

(11) Verify that document modifiers are submitted when a change is required.

(12) Verify cancellation requests are submitted when requested items are no longer needed.

(13) Monitor the hazardous material program and provide guidance on the availability of materials.

e. Ensure supply personnel comply with policies in issuing, storing, turning in supplies and equipment.

(1)  Issuing.

(a)   Verify all property is issued and hand receipt accountability is maintained

(b)   Verify hand receipts are used when property book or durable items are issued.

(2)  Storage.

(a)   Verify that adequate facilities and space is available for hand receipt holders to store the different classes of supplies.

(b)   Verify that storage facilities meet physical security requirements to prevent loss.

(c)   Verify that storage facilities meet the Occupational Safety and Health Administration (OSHA) Guidelines and local SOP.

(d)   Verify that adequate material handling equipment (MHE) is on hand.

(e)   Verify that storage facilities are properly marked with appropriate identifying symbols.

(f)    Verify that materials are inspected and kept ready for use.

(3)  Turn-ins.

(a)   Verify that transferred property meets accountability and maintenance requirements.

(b)   Verify turn-in action of excess property and associated components are initiated within 10 calendar days after effective data of authorization document change.

(c)   Verify turn-in of unserviceable and not repairable property book items through the PBO.

(d)   Verify the custodian handles the turn-in of unserviceable communication security (COMSEC) equipment.

(e)   Verify turn-in of unserviceable repairable to supporting SSA.

(f)    Validate component shortages of property for turn-in.

(g)   Items "found on installation" that are not on accountable records must be turned in through PBO.

(h)   Verify turn-in of residue and unexpended ammunition after completion of training.

(i)    Verify ammunition that is found is turned-in to the amnesty program.

(j)    Verify excess hazardous materials are turned-in to SSA.

f.  Establish and maintain document registers.

(1)  Manual.

(a)   Verify PBO has designated, by informal memorandum, those elements authorized to request expendable and durable supplies.

(b)   Verify an informal memorandum, that specifies class of supply, Department of Defense Activity Address Code (DODAAC) and block of document serial numbers to be used by element is on hand.

(c)   Verify document registers are prepared and maintained correctly.

(d)   Verify supply status, status cards and/or listings are maintained for supplies due-in.

(e)   Verify all transactions, such as cancellation, follow-up, modification, and receipt data is posted to document register.

(f)    Verify document register is closed out and filed correctly.

(2)  Automated.

(a)   Verify PBO has designated, by informal memorandum those elements authorized to request expendable and durable supplies.

(b)   Verify an informal memorandum that specifies class of supply, DODAAC and block of document serial numbers to be used by element is on hand.

(c)   Verify document number parameter is set for classes of supply.

(d)   Verify active and inactive document/transaction history listings are maintained correctly.

g. Conduct reconciliation procedures with supply support activity.

(1)  Verify reconciliation is accomplished on a monthly basis or in accordance with local standing operating procedures.

(2)  Verify copy of reconciliation is on file.

h. Establish supply and equipment inventory control functions.

(1)  Verify elements that impact on acquisition, allocation, and disposal of materiel.

(2)  Verify joint change of primary hand receipt holder is conducted.

(3)  Verify all unit property is inventoried annually.

(4)  Verify inventory is conducted prior to receipt or turn-in of property.

(5)  Verify a change of custody of arms storage facility is conducted with results recorded on a hand receipt.

(6)  Verify sensitive item inventories are conducted and recorded.

(7)  Verify weapons and ammunition inventories are conducted and recorded.

(8)  Verify unit loads, basic loads, and operational loads are inventoried to verify authorized stockage levels.

(9)  Verify authorized stockage of the prescribed load list (PLL) is on hand or on request.

(10) Verify inventories of OCIE is conducted:

(a)   Soldiers departing or newly assigned.

(b)   Soldiers placed on AWOL status, hospitalized, or emergency leave.

(c)   Soldiers returning from a field exercise.

i.   Establish and maintain supply files.

(1)  Verify unit files are on hand and maintained.

(2)  Verify files are disposed of in accordance with AR 25-400-2.

j.   Supervise unit budget operations.

(1)  Verify that qualified individuals are available to operate the Unit Level Logistics System S4 (ULLS-S4).

(2)  Verify that the ULLS-S4 EM is on hand.

(3)  Verify that security accesses for ULLS-S4 have been established.

(4)  Verify that ULLS-S4 Parameter Files are established.

(5)  Verify that property origin records have been established.

(6)  Verify that Continuity Operation Procedures (COOP) for ULLS-S4 is being performed.

3.   Maintain property administration in a unit by applying the Command Supply Discipline Program procedures.

a. Administrative action.

(1)  Review the last evaluation to determine if past discrepancies were resolved.

(2)  Establish suspense dates for corrective actions.

(3)  Correct all findings using regulatory guidance.

(4)  Brief commander on the findings at the completion of the evaluation.

(5)  Evaluate the supply operations by using command inspection checklist.

(6)  Determine if any discrepancies are repeat findings.

(7)  File evaluation results in the appropriate unit supply files.

b. Train personnel.

(1)  Verify that school trained supply personnel are assigned and working in their assigned positions.

(2)  Conduct military occupational skill (MOS) training classes to validate skills.

(3)  Recommend professional development through enrollment in Army correspondence courses.

c. Re-inspect areas.

(1)  Review the last evaluation and correct discrepancies found.

(2)  Inform commander that corrective action has been taken.

(3)  Forward results of corrective action to higher headquarters.

(4)  Determine if any discrepancies are repeat findings.

(5)  File evaluation results in the appropriate unit supply files.

4.   Store Class I meal ready to eat (MRE) in accordance with DOD Regulation 4145.19.R-1 change 5, section V.

a. Prepare to store supplies.

(1)  Review storage area layout to determine best location for storage.

(2)  Verify storage area is clean and dry.

(3)  Verify storage area is properly ventilated.

(4)  Verify storage area temperature remains constant (between 70 and 80 degrees Fahrenheit).

(5)  Verify the storage area can be secured.

(6)  Obtain necessary supplies or equipment to store Class 1 MREs.

b. Store MREs using indoor/covered storage.

(1)  Place wooden pallets on floor/ground.

(2)  Stack MREs on the wooden pallets, leaving a space between each case (cross-stacking).

(3)  Place each lot on a separate pallet using the cross-stacking method.

(4)  Stack oldest date packs in front.

(5)  Mark the lots and place the cases of MREs on the pallet where the date of the pack can be seen (location placard).

(6)  Do not stack MREs near the ceiling or heater pipes where temperature is high.

c. Apply precautionary measures to avoid loss or damage to supplies.

(1)  Place a fire extinguisher in the storage area.

(2)  Place a mousetrap on each corner of the storage area. Report any signs of insect or rodent infestation to proper authority.

(3)  Check MREs periodically for pilferage, spoilage, and lot expiration date.

5.   Store Class II expendable supplies in accordance with DOD Regulation 4145.19-R-1 chapter 3, section 3.

a. Prepare to store supplies.

(1)  Review storage area layout to determine where items are to be stored.

(2)  Verify the area is clean and dry.

(3)  Verify that the area is well ventilated.

(4)  Obtain necessary supplies and equipment needed to store Class II expendable supplies.

b. Store Class II expendable supplies.

(1)  Store supplies most often requested in an easy to reach place.

(2)  Store housekeeping supplies such as soap and toilet paper beneath issue counter.

(3)  Store housekeeping supplies such as brooms in tool room or closet.

(4)  Store nonflammable weapon maintenance materials such as rifle patches and repair parts in the arms room.

(5)  Store other unit expendable supplies in designated areas using shelving, drawers, cabinets, or bins.

c. Apply precautionary measures to avoid loss or damage to supplies.

(1)  Place a fire extinguisher in the storage area.

(2)  Report any sign of insect or rodent infestation to proper authority.

(3)  Check expendable supplies periodically to prevent waste and pilferage.

6.   Store Class IIIP petroleum products in accordance with DOD Regulation 4145.19-R-1 chapter 5, section 7.

a. Prepare to store supplies.

(1)  Store packaged fuels, lubricants, and greases in an area designated for storage of these items.

(2)  Store in a building only if adequate dispersion and ventilation are obtained and the building meets the requirements of the current flammable liquid code.

(3)  Place all packaged fuels, lubricants, and greases in a covered storage area, when possible.

b. Store Class IIIP petroleum products.

(1)  Store the maximum quantity of products in limited space while maintaining fire control and providing ease and safety in handling.

(2)  Store cans using the pyramidal stacking or vertical stacking methods.

(3)  Stack cans on wooden pallets, at unit and organizational level using one or both methods, pyramidal or vertical.

(4)  Verify that no containers are leaking.

(5)  Store container with date of pack clearly in view.

c. Apply precautionary measures to avoid loss or damage to supplies or environment.

(1)  Verify that package fuel does not drain into rivers or sewage systems.

(2)  Verify uncased container exteriors are free of grease and oil before being placed in storage.

(3)  Inspect stacks periodically for evidence of leakage, abnormal swelling or corrosion of containers, for stability of stacks, and to verify that product markings are legible.

(4)  Place a fire extinguisher in the storage area.

7.   Store Class IV expendable supplies in accordance with DOD Regulation 4145.19-R-1 chapter 5, section 5.

a. Prepare to store supplies.

(1)  Store Class IV expendables in a covered storage area, when possible.

(2)  Verify that the area is clean and dry.

(3)  Verify that the area is well ventilated.

(4)  Obtain dunnage and place in storage area, if needed.

(5)  Store in an easily accessible location.

b. Apply precautionary measures to avoid loss or damage to supplies.

(1)  Inspect periodically to prevent waste, pilferage, or loss due to dry rot or mildew.

(2)  Rotate stocks when appropriate.

(3)  Place a fire extinguisher in the storage area.

8.   Store Class V ammunition in the unit arms room, in accordance with AR 190-11 and DOD Regulation 4145.19-R-1.

a. Prepare to store supplies.

(1)  Verify the storage room can be secured.

(2)  Verify an unaccompanied "access control register" is posted on the outside of the door, in accordance with AR 190-11, chapter 4, paragraph 4-19.

(3)  Affix signs announcing the presence of Intrusion Detection System (IDS) at eye level when applicable.

(4)  Place a "RESTRICTED AREA" sign easily visible to people approaching the area.

(5)  Place a "NO SMOKING" sign outside the door.

(6)  Place a "FIRE SYMBOL #4" outside the storage room or building.

b. Place the ammunition on pallets.

(1)  Separate by lot numbers.

(2)  Arrange so free circulation of air beneath and throughout the stack is possible.

(3)  Verify the stacks of ammunition are not closer than 18 inches from the roof and 3 inches off the floor.

(4)  Level the dunnage (if required).

c. Apply precautionary measures to avoid loss or damage to supplies.

(1)  Verify the boxes, cases, and other containers of ammunition are clean and dry before being stored.

(2)  Verify that all cases are sealed.

(3)  Position fire extinguishers within the distance prescribed for the type Class V ammunition/explosives stored.

9.   Store paints, cylinders, and flammable supplies in accordance with DOD Regulation 4145.19-R-1, paragraph 5-404.

a. Prepare to store paint and flammable supplies in a covered storage area designated for "FLAMMABLE STORAGE."

(1)  Place the total quantities of each within the storage area.

(2)  Pallets or dunnage will be used to segregate containers in piles.

(3)  Storage arrangements will comply with DOD Regulation 4145.19‑R-1, table 5-5.

b. Prepare to store compressed gases (used for welding).

(1)  Identify cylinders by color code of noun in accordance with MIL STD-101.

(2)  Tag or label all filled cylinders with stock numbers. One for the type gas and one for the cylinder.

(3)  Tag empty cylinder with "MT" to designate "empty".

c. Comply with handling procedures for movement of cylinders.

(1)  Move cylinders by using a suitable hand truck.

(2)  Move cylinders by tilting and rolling when suitable hand trucks are not available.

(3)  Do not lift cylinder by the valve protection cap.

(4)  Do not lift cylinder by the cranes or mechanical lifts unless fastened in proper containers, racks, and cradles.

(5)  Do not lift cylinder with rope, chain slings, or electromagnets.

(6)  Do not use cylinder as a roller, support or for any purpose other than for containing compressed gases.

d. Apply precautionary measures to avoid damage or loss to supplies.

(1)  Do not use open flame devices in the flammable storage area. No smoking rule will be rigidly enforced.

(2)  Place fire extinguishers by required type in flammable storage area.

(3)  Roll paint drums stored horizontally every 90 days.

10. Determine method of obtaining relief from responsibility for "damaged property" in accordance with AR 735-5, paragraph 12-1c (5) and table 12-1.

a. Process a relief document for damaged organizational clothing and individual equipment (OCIE) when there is no negligence and item costs less than $100 in accordance with AR 735-5, paragraph 14-25, b (2). Prepare a "damage memorandum" stating the cause of the damage for the unit commander's approval in accordance with AR 735-5, Paragraph 14-25.

b. Process a relief document for damaged property when there is no negligence and items cost less than $200.  Prepare a "damage memorandum" stating the cause of the damage for the unit commander's approval and attach it to the maintenance request or turn-in document.

c. Process a relief document for damaged property when there is no negligence and the item costs more than $200. Prepare a "damage memorandum" for the approving authority's designated representative; he will enter "concur" on the statement and include the signature of the approving authority or designated representative.  In no case will the unit commander be a designated representative for reviewing damage statement when the cost for repair of the damage item is equal to or exceeds $200.

d. Process a relief document for any item when a person admits liability and the amount is less than one month's pay, in accordance with AR 735-5 paragraph 14-25b (1).  Prepare a statement of charges/cash collection voucher.

e. Process a relief document for any item when a person admits liability and the amount is less than one month's pay, in accordance with AR 735-5, paragraph 14-25, b (1) (b).  Prepare and process a report of survey for the damaged property.

f.  Process a relief document for any item when a person does not admit liability or negligence in accordance with AR 735-5, paragraph 13-2, a (1).  Prepare and process a report of survey for the damaged property.

11. Determine method of relief from responsibility for "lost or destroyed property" in accordance with AR 735-5, chapter 12, paragraph 12-1, c (5), table 12-2; and AR 15-6, chapter 3 through 5; and AR 190-11, paragraph 2-9, page 5.

a. Process a relief document for any item (except sensitive items) when a person admits liability and the amount is less then one month's pay, in accordance with AR 735-5, paragraph 12-2c.  Prepare a statement of charges/cash collection voucher.

b. Process a relief document for any lost or destroyed item that requires a Report of Survey (RS) or AR 15-6 investigation in accordance with AR 15‑6, chapters 3 through 5.

(1)  Prepare DA Form 4697 for sensitive items when an investigation is required under AR 15-6 for those items so designated in accordance with AR 190-11, appendix E.

(2)  Prepare a DA Form 4697 when directed by higher authority or by DA directive in accordance with AR 735-5, chapter 13, paragraph 13-2 (8).

(3)  Prepare a DA Form 4697 when the loss was discovered through inventory on a change of accountable officer and when individual does not make voluntary reimbursement to the government, in accordance with AR 735-5 paragraph 13-2, a (2).

(4)  Prepare a DA Form 4697 for household furnishings and damage of government family housing units when amount is more than one month's pay, in accordance with AR 735-5 paragraph 13-2, a (4).

(5)  Prepare a DA Form 4697 for item when a person admits liability but the amount is more than one month's pay.

(6)  Prepare a DA Form 4697 for item when negligence is suspected but person does not admit liability and when the person refuses to sign DD Form 362, in accordance with AR 735-5, table 12-2.

(7)  Prepare a DA Form 4697 when bulk petroleum loss exceeds allowable loss and is over $500 in accordance with AR 735-5 paragraph 13-2, a (5).

12. Determine method of obtaining relief from responsibility for "damaged, lost, or destroyed items under special situations" in accordance with AR 735‑5, table 12-2; AR 710-2, paragraph 2-35, and AR 700-84, paragraph 5-4.

a. Process a relief document for bulk petroleum item when loss exceeds allowable loss and is less than $500, in accordance with AR 735-5, paragraph 2-35.

(1)  Perform causative research.

(2)  File a copy of the report with the monthly bulk petroleum accounting summary report as a supporting document.

b. Process a relief document for hand tools authorized to a unit when liability is admitted in accordance with AR 735-5, paragraph 12-26.  Prepare a DD Form 362.

c. Process a relief document for items lost in laundry in accordance with AR 735-5, table 12-2.

(1)  Prepare DA Form 3078, Personal Clothing Request.

(2)  Prepare a property issue slip listing the items lost.

(3)  Prepare a monthly report of survey for all articles reissued or for credit given.

d. Process a DA Form 4697 for items lost resulting from fire, theft, or disaster in accordance with AR 735-5, table 12-19.

e. Process a memorandum for items destroyed because of infection. List items on the memorandum and identify the officer who directed destruction.

f.  Process a memorandum for unsafe items due to age, (such as drugs, ammunition, parachutes, or chemicals) in accordance with AR 735-5, table 12-2.

(1)  Prepare turn-in document in accordance with AR 710-2.

(2)  Use reference information on age published in Army supply bulletins or DA Form 4697.

g. Process a memorandum for abandoned items (such as combat contingency, or large scale field maneuvers) in accordance with AR 735-5, table 12-2.  Prepare written orders to abandon, signed by the installation or division commander, to serve as a property adjustment voucher.  If the commander declines to approve the order, prepare DA Form 4697.

h. Process a relief document for items abandoned for reasons of health, safety, expense, difficulty to maintain, or handling in accordance with AR 735-5, table 12-2.  Submit an abandonment order to installation or division commander; then use it as a property adjustment voucher.

 

Performance Measures

GO

NO GO

1.   Determined the requirements to manage property administration.

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a. Reviewed guidance to manage property administration in units in accordance with AR 710-2.

 

 

b. Reviewed administrative procedures as outlined in DA Pam 710-2 and local SOP to manage property administration.

 

 

2.   Established property administration in a unit.

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a. Ensured personnel used the correct property authorization documents.

 

 

b. Ensured personnel maintained the automated property listings.

 

 

c. Ensured personnel prepared and maintained hand receipts using correct procedures.

 

 

d. Ensured procedures for request and receipt of supplies and logistical services were followed.

 

 

e. Ensured supply personnel complied with policies in issuing, storing, and turning in supplies and equipment.

 

 

f.  Established and maintained document registers.

 

 

g. Conducted reconciliation procedures with supply support activity.

 

 

h. Established supply and equipment inventory control functions.

 

 

i.   Established and maintained supply files.

 

 

j.   Supervised unit budget operations.

 

 

3.   Maintained property administration in a unit by applying the Command Supply Discipline Program procedures.

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a. Applied administrative action.

 

 

b. Trained personnel.

 

 

c. Re-inspected areas.

 

 

4.   Stored Class I MRE in accordance with DODR 4145.19.R-1 chapter 5, section V.

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a. Prepared to store supplies.

 

 

b. Stored MREs using indoor/covered storage.

 

 

c. Took precautionary measures to avoid loss or damage to supplies.

 

 

5.   Stored Class II expendable supplies in accordance with DOD Regulation 4145.19-R-1, chapter 3, section 3.

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a. Prepared to store supplies.

 

 

b. Stored Class II expendable supplies.

 

 

c. Took precautionary measures to avoid loss or damage to supplies.

 

 

6.   Stored Class IIIP petroleum products in accordance with DODR 4145.19-R-1, chapter 5, section 7.

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a. Prepared to store supplies.

 

 

b. Stored Class IIIP petroleum products.

 

 

c. Took precautionary measures to avoid loss or damage to supplies or environment.

 

 

7.   Stored Class IV expendable supplies in accordance with DODR 4145.19-R-1, chapter 5, section 5.

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a. Prepared to store supplies.

 

 

b. Took precautionary measures to avoid loss or damage to supplies.

 

 

8.   Stored Class V ammunition in the unit arms room, in accordance with AR 190-11 and DODR 4145.19-R-1.

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a. Prepared to store supplies.

 

 

b. Placed the ammunition on pallets.

 

 

c. Took precautionary measures to avoid loss or damage to supplies.

 

 

9.   Stored paints, cylinders, and flammable supplies in accordance with DOD R 4145.19-R-1, paragraph 5-404.

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--

a. Prepared to store paint and flammable supplies in a covered storage area designated for "FLAMMABLE STORAGE."

 

 

b. Prepared to store compressed gases (used for welding).

 

 

c. Followed handling procedures for movement of cylinders.

 

 

d. Took precautionary measures to avoid damage or loss to supplies.

 

 

10. Determined method of obtaining relief from responsibility for "damaged property" in accordance with AR 735-5, paragraph 12-1c (5) and table 12-1.

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a. Processed a relief document for damaged organizational clothing and individual equipment (OCIE) when there was no negligence and item cost less than $100 in accordance with AR 735-5, paragraph 14‑25b(2).  Prepared a "damage memorandum" stating the cause of the damage for the unit commander's approval in accordance with AR 735-5, paragraph 14-25, b (2).

 

 

b. Processed a relief document for damaged property when there is no negligence and item(s) costs less than $200.  Prepared a "damage memorandum" stating the cause of the damage for the unit commander's approval and attached it to the maintenance request or turn-in document.

 

 

c. Processed a relief document for damaged property when there was no negligence and the item cost more than $200.  Prepared a "damage memorandum" for the approving authority's designated representative; he entered "concur" on the statement and included the signature of the approving authority or designated representative.  In no case was the unit commander a designated representative for reviewing damage statement when the cost for repair of the damage item was equal to or exceeded $200.

 

 

d. Processed a relief document for any item when a person admitted liability and the amount was less than one month's pay, in accordance with AR 735-5 paragraph 14-25b(1).  Prepared a statement of charges/cash collection voucher.

 

 

e. Processed a relief document for any item when a person admitted liability and the amount was more than one month's pay, in accordance with AR 735-5, paragraph 14-25b(1)(b).  Prepared and processed a report of survey for the damaged property.

 

 

f.  Processed a relief document for any item when a person did not admit liability or negligence in accordance with AR 735-5, paragraph 13-2a (1).  Prepared and processed a report of survey for the damaged property.

 

 

11. Determined method of relief from responsibility for "lost or destroyed property" in accordance with AR 735‑5, chapter 12, paragraph 12-1c(5), table 12-2; and AR 15-6, chapters 3 through 5; and AR 190-11, paragraph 2‑9.

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a. Processed a relief document for any item (except sensitive items) when a person admitted liability and the amount was less than one month's pay, in accordance with AR 735-5, paragraph 12-2c. Prepared a statement of charges/cash collection voucher.

 

 

b. Processed a relief document for any lost or destroyed item that required a report of survey or AR 15-6 investigation in accordance with AR 15-6, chapters 3 through 5.

 

 

12. Determined method of obtaining relief from responsibility for "damaged, lost or destroyed items under special situations" in accordance with AR 735-5, table 12-2, paragraph 2-35; and AR 700-84, paragraph 5-4.

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a. Processed a relief document for bulk petroleum item when loss exceeded allowable loss and was less than $500, in accordance with AR 735-5, paragraph 2‑35.

 

 

b. Processed a relief document for hand tools authorized to a unit when liability was admitted in accordance with AR 735-5, paragraph 12-26.  Prepared a DD Form 362.

 

 

c. Processed a relief document for items lost in laundry in accordance with AR 735-5 table 12-2.

 

 

d. Processed a DA Form 4697 for items lost resulting from fire, theft or disaster in accordance with AR 735-5, table 12-2.

 

 

e. Processed a memorandum for items destroyed because of infection.  Listed items on the memorandum and identified the officer who directed destruction.

 

 

f.  Processed a memorandum for unsafe items due to age, (such as drugs, ammunition, parachutes, or chemicals) in accordance with AR 735-5, table 12-2.

 

 

g. Processed a memorandum for abandoned items (such as combat contingency or large scale field maneuvers) in accordance with AR 735-5, table 12-2.  Prepared written orders to abandon, signed by the installation or division commander, to serve as a property adjustment voucher.  If the commander declined to approve the order, prepared DA Form 4697.

 

 

h. Processed a relief document for items abandoned for reasons of health, safety, expense, difficulty to maintain or handling in accordance with AR 735-5, table 12-2.  Submitted an abandonment order to installation or division commander; then used it as a property adjustment voucher.

 

 

 

References

 

Required

 

 

AR 190-11

 

 

AR 25-400-2

 

 

AR 710-2

 

 

AR 735-5

 

 

DA Pam 25-30

 

 

DA Pam 710-2-1