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101-92Y-0001 (SL4) - Supervise Supply Activities

Standards: Attained and maintained 100 percent accountability of all supplies, equipment, and supply records assigned to your activity. Ensured all organizational supply needs were met in the correct quantities, at the appropriate place and time.

Conditions: You are assigned to an organization with the duty to supervise a supply activity in a field or garrison environment. Given the various types of supply functions, you have full access to all supply reports, references, equipment and logistical automated systems. A logistician specializing in the supply field will be present to assist you.

Standards: Attained and maintained 100 percent accountability of all supplies, equipment, and supply records assigned to your activity. Ensured all organizational supply needs were met in the correct quantities, at the appropriate place and time.

Performance Steps

1.   Verify supply activity operations are in accordance with the governing regulations.

a. Review the appropriate regulations governing the specific supply functions being performed.

(1)  Determine which regulations and forms are essential to perform specific supply functions.

(2)  Review all policy letters, commander guidance, and standing operating procedures (SOP) pertaining to the activity operations.

(3)  Make a list of critical supply functions and areas of concentration that can jeopardize the mission.

b. Evaluate the performance of the supply activity operations.

(1)  Review the historic reports and documents generated from the activity.

(2)  Identify areas where the supply functions are substandard operations.

(3)  Meet with key personnel and set up internal controls to correct substandard procedures.

(4)  Design internal SOPs based on the governing regulations, and indoctrinate the commander's guidance.

2.   Identify the areas of responsibility and accountability.

a. Establish the chain of command.

(1)  Identify the key personnel in your supply activity.

(2)  Identify the responsibilities of your position.

(3)  Identify the responsibilities of your subordinates.

(4)  Identify property and equipment for which you are responsible.

b. Establish property and equipment accountability.

(1)  Conduct a 100-percent physical inventory of all supplies and equipment for which you are responsible.

(2)  Report all identified shortages and overages through command supply channels.

(3)  Ensure appropriate methods of relief are applied.

(4)  Ensure that all property and equipment is properly distributed (sub-hand receipt) down to the user level.

(5)  Update and maintain your hand receipt/sub-hand receipt as necessary.

c. Establish an active physical security program for the areas for which you are responsible.

(1)  Arms room and sensitive item.

(2)  Supply room and OCIE.

(3)  Storage area.

(4)  NBC.

d. Steward resources.

(1)  Review expendable requisitions.

(2)  Review the GSA/SSSC requisitions.

3.   Develop the supply activity portion of the unit SOP.

a. Collect pertinent data concerning the administrative and technical procedures of your activity.

b. Incorporate the following areas into your SOP:

(1)  Commander's training guidance.

(2)  Reporting procedures/situation reporting procedures (SITREP).

(3)  Chain of Command.

(4)  Environmental hazards.

(5)  Safety program.

(6)  Physical security program.

c. Develop a detailed plan on how you will implement the following:

(1)  Command supply discipline program  (CSDP).

(2)  Internal control system.

(3)  Cyclic inventories.

d. Enforce safety standards and regulations.

(1)  Appoint safety officer to coordinate with the unit safety officer, write the safety portion of the activity SOP, and ensure the administration of the unit safety program.

(2)  Verify that the safety SOP is publicized and posted in your activity area.

(3)  Verify soldiers are trained on and practice the safety standards.

e. Conduct risk management.

(1)  Ensure supply activity members adhere to all safety and occupational health standards applicable to routine operations.

(2)  Incorporate risk management techniques into all activity operations.

(a)   Identify hazard.

(b)   Assess risk.

(c)   Determine controls.

(d)   Make decisions.

(e)   Supervise and evaluate.

4.   Supervise supply activity operations.

a. Determine required reports.

(1)  Determine what reoccurring reports your activity must generate.

(2)  Determine what automated/status reports are required of you and at what frequency.

(3)  Determine what input to the unit status reporting is required from your activity.

(4)  Determine the interval required to conduct inventories.

b. Randomly review supply documents leaving your activity for correctness and completeness.

(1)  UND codes on requisitions.

(2)  Document register for discrepancies.

(3)  Turn-in documents.

(4)  Training ammunition requests.

(5)  Reconciliation validation reports.

(6)  Cancellation requests.

(7)  Receipt documents.

c. Consult with the supply subject matter experts at regular intervals.

(1)  Obtain information on how the functional areas supply operations are conducted.

(2)  Disseminate information and identify areas of concern that need to be elevated to the next higher level.

(3)  Follow up as necessary to assure improved productivity.

(4)  Keep your commander informed about the productivity of the activity.


Evaluation Preparation:

Setup: This task can be evaluated during routine unit operations.

Brief Soldier: Inform soldier that the evaluation is measured on the ability to perform the listed performance measures.

Performance Measures



1.   Used the proper procedures to access the DA Pam 25-30 CD ROM to identify blank forms and needed publications, and gather most recent information on available publications.



2.   Checked property book accounting (manual and automated) in accordance with DA Pam 710-2-1 chapter 4, section I.



3.   Checked for accuracy and completion of hand receipts, sub-hand receipts, hand-receipt annexes and component listings in accordance with AR 710-2 and DA Pam 710‑2‑1, chapters 5, 6, and 9.



4.   Coordinated issuing, storing and turn in of supplies and equipment in accordance with DA Pam 710-2-1, chapters 3 and 5.



5.   Coordinated requisitioning and receipt of supplies and logistical services in accordance with DA Pam 710‑2‑1, chapter 2.



6.   Verified that all 10-percent, quarterly, semi-annual, and annual inventories were performed in accordance with DA Pam 710-2-1, chapter 9.



7.   Verified that corrective actions were taken to rectify discrepancies in accordance with AR 735-5, chapters 12 and 13, and DA Pam 710-2-1, chapter 9, section II, and chapter 4.



8.   Determined if equipment was reportable in accordance with DA Pam 738-750.



9.   Coordinated the processing of required supply operations reports in accordance with DA Pam 710-2, chapters 2 and 3.



10. Conducted random checks of supply documents leaving your activity in accordance with AR 710-2, appendix B, and AR 735-5, chapter 11.



Evaluation Guidance: Score the soldier GO if all performance measures are passed. Score the soldier NO GO if any performance measure is failed. If the soldier scores NO GO on any performance measure, show him what was done wrong and how to do it correctly.






AR 700-84

AR 190-11


AR 710-2

AR 190-13


AR 735-5

AR 220-1


DA Pam 25-30

AR 30-22


DA Pam 710-2-1

AR 385-10


DA Pam 710-2-2

AR 725-50


DA Pam 738-750

DA Pam 385-1



FM 100-15



FM 10-1



FM 10-27-3



FM 10-15



FM 10-23



FM 10-23-1



FM 10-27-4